This contract serves as the agreement between the Gregg-Adams Spouses' Club (GASC) and vendors for the 2026-2027 monthly general membership meetings (luncheons). Luncheons are normally held at the Gregg-Adams Club on Fort Lee, VA, from 11 am to 1 pm. The GASC Vendor Chair reserves the right to accept or decline any vendor.

Vendors are responsible for the following table/event fees:

1. GASC member: $20

2. Non-Members: $25

3. On-post organizations / non-profit organizations: No fee

4. Advertising Table $10 (a non-attended business card or flyer hand out display) Table linens are not provided by GASC but may be available from the Gregg-Adams Club for a nominal fee.

All fees must be paid in full one week prior to the start of the luncheon: - ZELLE: gasctreasurer3@gmail.com - CASH and or CHECK (made payable to GASC): attached to copy of contract and send to: Gregg-Adams Spouses Club at Fort Lee Vendor Chair P.O. Box 5081 Fort Lee, VA 23801 All signed contracts must be submitted to gascvendor@gmail.com one week prior to the start of the luncheon. Failure to submit payment and signed contract could subject the vendor to loss of table reservation. The luncheons are indoor events, GASC will make every attempt to reschedule the event if forced to cancel due to unforeseen circumstances. GASC retains the option to select a variety of vendors and choose them on a first come, first served basis to vendors paid in full and with signed contracts. Most vendor types are acceptable; however, some businesses are restricted due to FMWR regulations (i.e. Realtors, financial and educational institutions are prohibited). All Home-Based businesses must obtain a FMWR approval letter (apply at https://lee.armymwr.com/) and all Commercial, off post businesses must provide a copy of their business license. A receipt, if requested, for the vendor will be provided the day of the luncheon. All checks returned for insufficient funds will be charged a $35.00 fee, and all future dates will be canceled until the account is in good standing, barring extenuating circumstances which will be reviewed by the GASC on a case-by-case basis.

Vendors (Non-profit and/or Organizations included) are required to provide a product suitable to serve as a door prize for each luncheon event. The door prize should be valued at $15 or more. Vendors shall attach a business card to their item for recognition during the prize announcement.

Vendors may begin setting up at 10 am; setup must be complete prior to 10:45 am. Vendor tables will remain set up for the duration of the event.

Due to limited space, a vendor will receive one table space. Vendors are responsible for providing their own table coverings. However, GASC may have linens available. (please inquire) GASC reserves the right to assign or modify all table space locations prior to the luncheons. The vendor is responsible for staying within the boundaries of their table space. Please be aware that your business may not be the only one of its kind at the event. If this situation should arise, GASC will notify the vendor(s).

Lunch is not included in the vendor table fee. Vendors are welcome to join us for lunch for $25 per lunch and must make a reservation prior to the reservation deadline (the Wednesday prior to the luncheon) by emailing GASCreservations@gmail.com. Cancellation or no shows for lunch are non-refundable.

If a vendor needs to cancel their table reservation, the GASC Vendor Chair must be notified seven days prior to the event. Failure to do so may result in the cancellation of all future selected and/or contracted dates, barring extenuating circumstances which will be reviewed by the GASC on a case-by-case basis. Cancellations or no shows will not be refunded within a week of the luncheon event.

The vendor shall in no way hold the GASC responsible for broken, lost, stolen, or damaged items due to fire, water, or any other cause. Vendors under franchise are welcome to sell their products as long as the sales are in accordance with franchise guidelines and licensure. GASC will not be liable for vendors violating franchise agreements, licensure, FMWR or AAFES regulations. All vendors are responsible for their own reporting/collecting appropriate Virginia State Sales Tax. Home based businesses must obtain approval and provide an approval letter from FMWR prior to selling at our luncheons. (https://lee.armymwr.com/ for FMWR approval).

Vendors with a paid contract reservation will receive 1-month free newsletter advertisement for the month prior to or after luncheon date. GASC Newsletters are published monthly. Please contact our Newsletter/Publicity Chair for deadlines and advertising details at gascnewsletter2@gmail.com. Contact the Newsletter/Publicity chair for further advertising options and pricing. If you cannot attend or actively sell at a luncheon, you have the option of purchasing a $10 table space to display business cards and flyers for advertising.

Vendors are required to provide the following within one week prior to the luncheon event. Failure to do so could result in Vendor being dropped from attending the luncheon. Vendor is not guaranteed a table at lunch until all requirements are met and an acknowledgement from Vendor Chair has been received. 1. Home based businesses must provide a copy of FMWR Approval Letter (approval applications from FMWR can be obtained on their website at (https://gregg-adams.armymwr.com/ 2. Commercial Business must provide a copy of their business license 3. An acknowledgement of this agreement and copy of this signed contract 4. Payment of all fees due The GASC provides the following: 1. A table and chair(s) for each vendor at event 2. Marketing and advertising of the event 3. Recognition of the vendor business during the luncheon